Application for Student Academic Travel Support

This form is used to request financial support for academic travel. This form will be submitted to the Office of the Deans (HWSDeans@hws.edu | 315-781-3467).

This form follows the process below for submission, approval, and notification:

Student Travel Request Workflow (Student, instruction, dean, OAFA, Student notification)

Student Travel Request Workflow (Student, instruction, dean, OAFA, Student notification)

Policies and Procedures

Student submits the application at least three (3) weeks before the date of the event.
Student saves and submits upon return documentation of all supported expenditures.
Upon return, the student submits a letter describing how their own education was furthered by the event.
The students must present their work on campus. Typically, that happens as part of HWS Day in the spring. The deans should be emailed when the student has a confirmed presentation date and time.

Application Procedures

Students may obtain financial support for academic travel in the following ways:

Departments and Programs, primarily for their majors and minors as funds permit.
Council on Undergraduate Research [HWS is a member]
Conference committee or academic organizations to ask about travel grants or student research grant options

Please note that the requests for financial support for class travel or field trips should be directed to the Office of Faculty and Academic Affairs; requests involving clubs, or for more co-curricular activities, should be directed toward BAC and Hobart and William Smith Student Government.

Travel Details

Conference Dates (MM/DD/YYYY - MM/DD/YYYY)

Conference Title

Conference Location

Country

City

Region

Postal Code

Description of student's role/presentation at conference:

At this conference, I will be:
NOTE: Students must have an active role at the conference to receive funding from our office.

Presenting a paper

Presenting a poster

Other

Other: Please provide additional details

Attach acceptance email or letter from conference organizers

Costs

Enter proposed expenses below. If there are no expenses in a particular category, input 0.

Registration

Transportation

Lodging

Food

Other

TOTAL

Have you completed summer research with an HWS Faculty member?

Yes

No

What summer?

Sponsoring Faculty Member

Please type your name here. This acts as a signature on your application.